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FSLP Social and Events Policy

The current policy can be found here

Purpose of Policy

Fraternity and Sorority Life Programs (FSLP) at the University of Iowa (UI) recognizes the importance of the connection between social, service and philanthropic events, and we support your efforts safely implementing these focus areas into the operation of your chapter. As students continue to seek membership in Greek letter organizations on our campus, it is important that the Fraternity and Sorority Life Programs establish a system of accountability to ensure the success of the organizations for which it has oversight.

Each of the affiliate organizations of the National Pan-Hellenic Council (NPHC), Panhellenic Council (PHC), Multicultural Greek Council (MGC), and Interfraternity Council (IFC) exists on the UI campus because of a collaborative partnership. It is important that each chapter understands this relationship and operates within the policies and procedures of their respective national bodies, the governing councils, and the University of Iowa, as well as federal, state and local laws. In addition, it is equally important that chapter leadership make clear that each member must adhere to these same policies and procedures during the tenure of their membership/affiliation with the organization to make sure there are no instances of unauthorized activity.

Set forth below are the procedures required by the UI Fraternity and Sorority Life Programs designed to assist in creating a healthy and safe event. It is important that it be understood that if this policy is not followed it will result in actions being taken by the UI Fraternity and Sorority Life Programs, Office of Student Accountability (OSA), as well as contacting the respective chapter’s advisor and national headquarters. Please take care to handle all socials, events, and programs with a sense of integrity, civility, and respect.

Social and Events Policy 

For any activity or event sponsored or endorsed by the organization, including those that occur on or off organizational premises, the following rules apply:

1. Your chapter must be in good standing with their respective council and the University of Iowa Office of Student Accountability to host an event.

2. For organizations affiliated with a national/international organization, when the national/international policies overlap the policies of the organization’s applicable governing council, chapters are required to follow the stricter policy.

3. The organization, members, and guests must comply with all federal, state, and local laws. No person under the legal drinking age may possess, consume, provide, sell, or be provided alcoholic beverages.

4. Organizations, members, and guests must follow federal and state law regarding illegal drugs and controlled substances. No person may possess, use, provide, distribute, sell, and/or manufacture illegal drugs or other controlled substances while on organizational premises or at any activity or event sponsored or endorsed by the organization. Drugs include controlled substances and substances that may be detrimental to health, even though not subject to state and federal laws.

5. All events must follow the event registration/notification process. a. Please note the Administration of Registered Student Organizations 6. All events in which there is consideration of the use of alcohol must follow the Policy regarding the use of illegal drugs and alcohol and all federal, state, and local laws.

7. Any event or activity related to joining an organization (e.g., recruitment, intake, rush, etc.) must be drug and alcohol free.

8. Events must follow all Fraternity and Sorority Life Programs guidelines as outlined in the Fraternity and Sorority Life Resource Manual and all Policies and Regulations Affecting Students.

9. To assist in hosting a healthy and safe event, University of Iowa Fraternity and Sorority Life recommends using the Event Planning Guide.

Event Planning Guide 

There is an optional event planning guide that can be used in the planning of any event. It can be found within the Social and Events policy. 

Resources 

  • Planning A Social Event

    Education

    • Officer Training
    • Event Monitor Training 
    • Wristbands 
    • Quarterly meetings with leadership 

    Event Notification Process

    What constitutes an event: Any activity or event sponsored or endorsed by the organization, including those that occur on or off organizational premises when alcohol is present. 

    Event Notification Form: For events with alcohol, Event Notification Forms must be submitted 14 days in advance. 

    Restrictions for Events: Events with alcohol cannot be held during finals.

    Event Notification Form

    Step 1.  REVIEW THE POLICY
    • Before planning a social event, review the Policy
    STEP 2:  REVIEW EVENT PLANNING RESOURCES
    • BYOB
    • Contract Resources
    • Event Monitors
    • On Campus Space Reservations
    • Planning a successful event checklist
    • Reserved parking spaces
    • Security Companies
    • Third Party Vendors
    • Transportation Use
    • Visitor Parking Passes
    • Venue Selection
    STEP 3: 

    If you have any questions about the risk management policy or event planning, please contact FSLP staff (information below).  Also, you can request an in-person meeting for event planning and prevention by clicking on a staff member’s name below.

     STEP 4: 

    Complete the “Event Notification Form.” This must be submitted at least 2 weeks prior to you event. 

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